When tax season approaches, having organized, accurate documentation makes all the difference. At DFW Rent Houses, we provide comprehensive year-end tax reports and documents to help our property owner clients in Arlington, TX and surrounding areas prepare their returns with ease and confidence. Whether you own a single rental property or manage a growing portfolio, we make sure you have everything you need to report your rental income and expenses accurately.
Our team takes the stress out of year-end reporting by compiling detailed summaries of your property’s financial performance and ensuring all required tax forms are delivered on time.
What You’ll Receive
At the beginning of each new year—typically by January 31st—we generate and deliver your year-end tax packet, which includes:
IRS Form 1099-MISC
This document reports the total gross rental income collected on your behalf during the calendar year. The 1099-MISC is required for tax reporting if you earned $600 or more in rental income. A copy is also filed with the IRS.
The amount shown on your 1099 does not deduct any expenses, such as maintenance or management fees. You’ll use your income and expense statement to track deductible items.
Year-End Owner Statement
This comprehensive financial summary breaks down your total income and expenses by category over the tax year. It includes:
- Rent collected
- Management fees
- Maintenance and repair costs
- Utility and HOA payments
- Leasing and renewal fees
- Other charges or credits
The year-end statement is essential for identifying tax-deductible expenses and preparing an accurate Schedule E on your tax return.
Supporting Documentation
All relevant invoices, receipts, and expense documentation are stored in your owner portal, making it easy to access backup records if your CPA or tax preparer requests them.
Where to Find Your Documents
All year-end tax reports and documents are securely posted in your owner portal, where they can be viewed or downloaded anytime. You will receive an email notification when your tax packet is available.
To access:
- Log in to your owner portal
- Navigate to the Documents or Reports section
- Locate your 1099-MISC and year-end statement under the current tax year
- Download as needed for your personal records or tax preparer
If you’ve opted into paper delivery, we can also mail a copy upon request.
Common Questions About Tax Documents
Why doesn’t my 1099 match my net income?
Your 1099-MISC reflects total rent collected—not your net profit. Expenses like repairs, management fees, and other deductions are listed separately in your year-end statement, which you’ll use to complete your tax return.
What if I changed banks or addresses during the year?
It’s important to keep your contact and payment information up to date in your owner portal. If your mailing address or bank account changed during the year, let us know immediately to avoid delays or errors in 1099 delivery.
Can I request a corrected 1099?
If you notice an error on your 1099, contact us right away. We’ll review the details and, if needed, issue a corrected 1099 to both you and the IRS. The sooner you notify us, the smoother the process.
Do I need to submit the 1099 to the IRS?
No. We submit the 1099 directly to the IRS on your behalf. You simply report the income shown on your tax return. Be sure to include your full income and applicable deductions based on your year-end statement.
Working With Your Accountant or Tax Preparer
We recommend sharing both your 1099-MISC and year-end statement with your accountant or tax preparer. These documents provide a full picture of your rental property’s performance and deductible expenses.
If your tax preparer needs additional documentation—such as invoices, repair receipts, or a copy of your management agreement—you can retrieve everything from your owner portal or request assistance from our team.
Benefits of Organized Year-End Reporting
Having professional year-end tax reporting in place can save you time, reduce stress, and help you:
- File your taxes faster
- Claim all eligible deductions
- Avoid underreporting income
- Respond quickly to IRS questions or audits
- Understand how your property is performing financially
At DFW Rent Houses, we believe good financial records are the foundation of successful property management. Our reporting system gives you peace of mind and helps you stay compliant every tax season.
We’re Here to Help
If you have questions about your year-end tax documents, need help accessing them, or spot a discrepancy, our team is here to assist. We’re committed to providing responsive, owner-focused support and making the tax process as smooth as possible.
You can contact us directly through your portal or by phone or email. We’ll work quickly to ensure you have what you need.
Stay Tax-Ready All Year Long
While tax season only comes once a year, your financial records are updated every month through our monthly statements and owner portal. Keeping an eye on your statements throughout the year makes year-end reporting easier—and helps you stay informed about your property’s financial health.
If you’re not already taking advantage of your portal’s full features, check out our [How to Use the Owner Portal] page for tips.
At DFW Rent Houses, we make it easy for Arlington-area property owners to stay organized, compliant, and ready for tax time—without the headache. Let us handle the paperwork so you can focus on growing your investment.
