At DFW Rent Houses, we believe that property owners should have full clarity and transparency when it comes to the financial performance of their rentals. That’s why each month, we provide a detailed owner statement that breaks down your income, expenses, and account activity. Whether you’re new to property management or just want to better understand your statement, this guide will help you make sense of the key sections and how to use them to track your investment’s performance.
Your owner statement is one of the most valuable tools for monitoring your property’s financial health and ensuring everything is running smoothly.
Where to Find Your Owner Statement
Your monthly owner statement is posted to your secure owner portal during the first few business days of each month. You’ll receive a notification when your statement is available. Simply log in, navigate to the Reports or Statements tab, and download your latest PDF. Past statements are also archived in your portal for future reference.
If you’ve opted in, you may also receive your statement via email each month.
Statement Overview
Each statement covers one calendar month and provides a summary of financial activity for each property you own under our management. Here’s what you can expect to find on your statement and what each section means.
Beginning Balance
This shows any remaining funds in your property’s account at the end of the previous month. This balance may include reserves we hold for upcoming expenses or pending disbursements.
Income
This section lists all income received during the statement period, such as:
- Rent payments from tenants
- Late fees collected
- Pet rent or utility reimbursements
- Lease break fees (if applicable)
The total income is typically listed as “Gross Income” or “Total Receipts.”
Expenses
All expenses paid on your behalf during the month are itemized here. These may include:
- Property management fees
- Maintenance and repair charges
- Utility bills (if paid through our system)
- Leasing or renewal fees
- HOA payments
- Any other reimbursable costs
Each expense will include a description, date, and vendor, so you know exactly what was paid and why.
Owner Draw / Distribution
This is the amount we disbursed to your bank account after income was collected and expenses were paid. It will show the date of transfer and the amount sent via direct deposit.
If no draw was issued (for example, if rent was received late or expenses exceeded income), we will explain the reason in your notes or in the statement summary.
Ending Balance
This is the final amount in your property’s account at the close of the month. It may include a reserve balance or any funds held for future repairs or pending bills.
Common Line Items and What They Mean
To help you better understand the entries in your statement, here are a few common terms you may see:
- Mgmt Fee – The property management fee based on your agreement with us
- Maintenance – Charges for repair work performed during the month
- Rent Payment – Rent collected from the tenant
- NSF Fee – Non-sufficient funds fee (if a tenant check bounced)
- HOA Dues – Homeowners association fees paid on your behalf
- Leasing Fee – A one-time fee for placing a new tenant
- Renewal Fee – A fee for renewing a current tenant’s lease
Each item will include an amount and may be linked to an invoice or work order in your portal.
Reviewing Your Statement for Accuracy
We do our best to ensure every statement is accurate and easy to follow. However, we encourage you to review your statement each month and let us know if you have questions.
Here’s what to check:
- Was rent collected on time?
- Are there any unexpected maintenance charges?
- Was your owner draw transferred correctly?
- Do the income and expense items align with your expectations?
If something doesn’t look right, you can contact our office directly or send a message through your owner portal.
Using Your Statement for Financial Planning
Your monthly statement isn’t just for recordkeeping—it’s a valuable tool for budgeting and long-term planning. Use it to:
- Track rental income trends over time
- Compare seasonal maintenance costs
- Identify recurring issues that may need attention
- Monitor tenant payment behavior
- Prepare for tax season with organized financial data
You can also export your statements or share them with your CPA or financial advisor as part of your overall investment strategy.
Year-End Summary and Tax Documents
At the end of each year, we’ll provide a year-end summary and IRS Form 1099-MISC that reflects your annual rental income and expenses. This report is based on the same data from your monthly statements and helps streamline your tax preparation.
To learn more, visit our Year-End Tax Reports and Documents page for a full overview of what’s included and how to use those reports for filing.
Need Help Understanding a Line Item?
If a charge, credit, or category on your owner statement isn’t clear, we’re here to help. Our team is happy to explain any item in more detail and ensure you feel confident in how your rental income and expenses are being handled.
We take pride in transparent property management, and your monthly statement is a key part of that promise.
Stay Informed and In Control
Understanding your owner statement is the first step to being a well-informed and successful rental property owner. At DFW Rent Houses, we make sure our clients have the tools, information, and support they need to track performance and make smart decisions about their investments.
Log into your owner portal today to view your most recent statement, or contact our team if you need assistance reading or interpreting your reports. We’re always here to support you and your rental goals in Arlington, TX and beyond.
