At DFW Rent Houses, we believe in clear and fair communication—especially when it comes to your security deposit. Whether you’ve just moved in or are planning your eventual move-out, understanding how your deposit is handled is an important part of your rental experience. This page explains what your security deposit covers, how to avoid deductions, when and how it will be returned, and how to ensure full compliance with Texas law and your lease agreement.
This information applies to tenants in Arlington, TX and surrounding areas where DFW Rent Houses manages residential rental properties.
What Is a Security Deposit?
A security deposit is a refundable amount collected at the beginning of your lease to cover potential costs associated with your tenancy. It is not the same as rent or fees—it’s a financial safeguard that ensures the property is returned in acceptable condition and that all obligations under the lease have been fulfilled.
Your deposit is held in a separate escrow account and is not used unless permitted under Texas Property Code or your lease agreement.
What the Security Deposit Covers
Your security deposit may be used after move-out to cover the following:
1. Unpaid Rent or Fees
If there is any unpaid rent, late fees, utility charges (if applicable), or other lease-related financial obligations, those may be deducted from the deposit.
2. Damage Beyond Normal Wear and Tear
Repairs for damage caused by misuse, neglect, or accidents can be deducted. This includes but is not limited to:
- Holes in walls larger than nail size
- Broken blinds or fixtures
- Stained or damaged flooring
- Missing or damaged appliances or hardware
- Pet damage to walls, floors, or doors
3. Excessive Cleaning
While normal use is expected, properties should be left in broom-clean, move-in ready condition. If we must hire cleaners for excessive grime, trash removal, or leftover belongings, the cost may be deducted.
4. Re-Keying and Missing Items
If you fail to return all keys, garage openers, or access devices, or if locks must be changed due to non-compliance, the cost will be subtracted from your deposit.
Your lease outlines other specific conditions that could result in deductions, so reviewing that document ahead of move-out is highly recommended.
What It Does Not Cover
Your deposit cannot be used as your last month’s rent. Rent must be paid in full through the lease end date, even if you are moving out early or using your deposit to cover other expenses. Doing so is considered a lease violation and may lead to collection action.
Additionally, we do not deduct for reasonable wear and tear, which includes:
- Minor scuffs or small nail holes
- Faded paint or carpet from sunlight
- Naturally worn flooring
- Slight marks on appliances from use
How to Protect Your Deposit
We want you to receive your full deposit back whenever possible. The best way to make that happen is by taking care of the property and following the proper move-out procedures.
Key steps to protect your deposit:
- Submit written notice to vacate at least 30 days in advance
- Perform a full cleaning before moving out
- Remove all trash and personal belongings
- Repair any minor damage, like small holes or loose fixtures
- Return all keys, garage openers, and fobs
- Ensure your rent and utility bills are paid in full
- Document the condition with photos after cleaning
Use our move-out checklist as a step-by-step guide to help ensure nothing is missed.
When You’ll Receive Your Deposit
DFW Rent Houses will process and return your deposit in accordance with Texas Property Code, which requires that we return your deposit (less any deductions) within 30 days after you move out and return possession of the home.
You will receive:
- An itemized statement detailing any deductions
- A check or electronic refund for the remaining balance (if applicable)
To avoid delays, be sure to:
- Provide a forwarding address when you give notice to vacate
- Verify that all utilities are transferred or paid
- Leave the home accessible for final inspection
If we don’t receive your forwarding address, we’ll send the statement to your last known address on file.
Disputing Deductions
If you have a question or concern about any deductions, you’re welcome to contact our office in writing within a reasonable time after receiving your statement. We’ll review the charges with you and provide clarification or documentation as needed.
We aim to be fair, transparent, and communicative throughout the process. Our goal is not to retain your deposit—but to ensure that the home is maintained and ready for the next resident.
Questions About Your Security Deposit?
Whether you’re just starting your lease or preparing to move out, we’re here to answer your questions. Reach out to our team through the tenant portal or by phone for support with any part of the security deposit process.
At DFW Rent Houses, we appreciate residents who treat their homes with care and respect. By following our policies and maintaining good communication, you can ensure a smooth transition—and maximize the return of your deposit when the time comes.
