At DFW Rent Houses, we understand that rental property owners need accurate, timely financial reporting to make informed decisions and maximize investment returns. That’s why we provide detailed monthly statements to every owner we work with. These statements offer a clear snapshot of your property’s performance—so you can stay on top of income, expenses, and account balances without the guesswork.
Whether you own a single-family rental in Arlington, TX, or multiple investment properties throughout the surrounding areas, our monthly reporting system is designed to keep you organized, confident, and informed.
What’s Included in Your Monthly Statement
Your monthly statement provides a comprehensive breakdown of the financial activity for your property during the previous month. It’s delivered automatically through your owner portal, where you can download current and past statements at any time.
Each statement includes:
- Total rent collected from tenants
- Management fees deducted
- Maintenance and repair expenses (with supporting invoices)
- Owner draws and disbursement details
- Miscellaneous charges or credits
- Ending balance in your property account
Additional Documentation
We also attach digital copies of vendor invoices, receipts, and any other relevant documents—so you always have a full paper trail of every transaction.
When You Receive Your Statement
Statements are typically finalized and posted to your portal on a monthly basis, within the first few business days following the end of each month. This gives our team time to reconcile payments, upload invoices, and ensure accuracy before delivering your report.
You’ll receive an email notification when your new statement is available, and you can log in to your owner portal to view or download it.
If you prefer, you can also opt in to receive a PDF copy of your statement via email each month.
How to Read Your Statement
If you’re new to property ownership or haven’t reviewed a professional statement before, it’s easy to get familiar with the format. Most statements follow a straightforward structure:
Income Section
- Rent collected
- Late fees or additional tenant charges
- Pet rent or utility reimbursements
Expense Section
- Repairs and maintenance (broken down by vendor and service)
- Monthly management fees
- Leasing or renewal fees (if applicable)
- Utility payments or HOA dues (if paid by us on your behalf)
Summary
- Total income
- Total expenses
- Net amount due to owner
- Amount held in reserve (if required)
- Ending balance
If you ever have questions about your statement or notice something you’d like clarified, our team is happy to walk through the report with you line by line.
Year-End Reporting
In addition to monthly statements, we provide year-end financial summaries and IRS Form 1099-MISC for tax purposes. These documents summarize your total rental income and expenses, making tax season easier for both you and your accountant.
Year-end reports are typically delivered in January and available in your owner portal as downloadable PDFs.
Benefits of Transparent Monthly Reporting
Our monthly statement process isn’t just about bookkeeping—it’s a vital tool for protecting your investment and staying aligned with your financial goals.
With clear, consistent reporting, you can:
- Track rental income trends
- Monitor maintenance spending
- Review vendor costs and invoice details
- Identify opportunities to reduce expenses
- Plan ahead for larger property improvements
- Stay prepared for tax season
And because all financial activity is documented and stored in your portal, you can access it any time—whether you need to check something from last month or last year.
Secure, Convenient Access Through Your Portal
All statements are delivered through our secure owner portal, available 24/7 from any device. This ensures your information is protected and easy to retrieve whenever you need it.
In the portal, you can:
- View current and previous monthly statements
- Download PDFs for your records
- See copies of invoices and receipts
- Track owner draws and payment timelines
- Send questions or comments to our team
If you’re new to using the portal, check out our How to Use the Owner Portal page for a full walkthrough.
What If There’s an Issue?
We strive for accuracy in every report, but if something seems off or unclear, don’t hesitate to contact us. We’ll promptly review your statement, verify the details, and provide an explanation or correction as needed.
Our goal is to maintain full transparency and trust with every owner we serve.
Stay Informed and In Control
At DFW Rent Houses, we take pride in giving our clients the tools they need to succeed as property owners. Our monthly statements provide a clear and complete financial picture, helping you manage your rental like the investment it is.
If you’re already a client, be sure to log in to your owner portal each month to review your latest report. And if you’re considering hiring us to manage your rental, we’d love to show you how our reporting system keeps owners better informed.
Contact our team today or schedule a consultation to learn more about our full-service property management in Arlington, TX.
